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Request for Official Letter from the Higher Learning Commission

Representatives from HLC-accredited institutions should complete this form when the institution receives a request from a regulatory agency, such as a state agency or the U.S. Department of Education, to verify the institution’s accredited status, to document that the Commission approved a particular program or location, or to provide other information confirming an aspect(s) of the institution’s scope of accreditation by the Commission. For example, this form should be used when an institution needs to provide documentation for certification in the Student and Exchange Visitor Information System (SEVIS) with the U.S. Department of Homeland Security.

Commission staff will review the request for information against the institution’s file and relevant Commission policy, and will send a letter to the individual or entity that the institution identifies. Please include the original request from the regulatory entity making the request. Please contact Lil Nakutis with any questions.

Questions with an asterisk (*) are required.

Contact Information

Institution Name: (*)

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Institution Address: (*)

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Institutional Contact: (*)

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Institutional Contact's E-mail: (*)

Please provide a valid email address.
Requestor: (*)

Please fill in the Requestor field with your name. Who is requesting this information from the institution? Provide the name of the agency and the individual who contacted the institution.

Requestor Address (if letter is to be addressed to agency):

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Type of Letter Requested

Select all that apply: (*)

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For verification of institution's accredited status:

Please explain what prompted this request:

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For documentation of program approval:

Identify the program(s) for which a documented approval by the Commission is required. Include type of program (Certificate, AS, BA, etc.).

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When was the program initiated? (Provide the month and year.)

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Is the program still operational?

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When did the program close? (Provide the month and year.)

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Did the institution receive separate Commission approval for the program?

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Provide the month and year of approval:

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Did the institution formally notify the Commission of the program(s) through the Institutional Update or a formal letter?

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Is the program delivered via distance or correspondence education?

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Did the institution seek separate approval for that modality?

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For documentation of location approval:

Identify the location(s) for which a documented approval by the Commission is required. Provide the complete name and address (no P.O. boxes).

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When was the location initiated? (Provide the month and year.)

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Is the location still operational?

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When did the location close? (Provide the month and year.)

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Did the institution receive separate Commission approval for the location?

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Provide the month and year of approval:

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Did the institution formally notify the Commission of the location(s) through the Institutional Update or a formal letter?

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For other letter requests:

Please explain:

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Additional Information

Source of Request: (*)

Invalid Input What prompted this request? For example, is the institution renewing its Program Participation Agreement with the Department? Did the institution request a change? If the source of the request is not known or not clear, write “unknown.”

Other Information:

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Please attach the original request from the regulatory agency making the request.

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Please attach any additional information that should be included with the Commission's letter (e.g., a listing of the institution's program offerings), if necessary.

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