Request an Official Letter From HLC

Authorized representatives from HLC-accredited institutions should complete this form when the institution receives a request from a regulatory agency, such as a state agency or the U.S. Department of Education, to:

Verify the institution’s accredited status.
Document that HLC approved a particular program or location.
Provide other information confirming an aspect(s) of the institution’s scope of accreditation by HLC.

For example, this form should be used when an institution needs to provide documentation for certification in the Student and Exchange Visitor Information System (SEVIS) with the U.S. Department of Homeland Security.

Process and Timeline for Letter Requests

After completing the form, you will receive an email confirming that HLC has received your request. HLC staff will review the request against the institution’s file and relevant HLC policy, and will send a letter to the individual or entity identified in the form. Staff will contact you if any additional information is required. Depending on the complexity of the request, this process may take 1–2 weeks.

Questions?

Contact [email protected].

Letter Request Form

"*" indicates required fields

Institution Information

Institution name:*

Institution address:*

Street Address Address Line 2 City State ZIP Code

Contact Information

Institutional contact:*

Prefix First name Last name

Institutional contact's email:*

Agency Requesting Verification Letter

Agency name:*

Address (if letter is to be addressed to the agency):

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Type of Letter Requested

Select all that apply:*

Verification of institution’s accredited status

Documentation of degree or certificate program approval

Documentation of location approval

Other

For verification of institution’s accredited status:

Please explain what prompted this request:*

For documentation of degree or certificate program approval:

Important: An institution must notify HLC about or obtain prior HLC approval for a program in order for it to be included in the institution’s scope of accreditation. See Substantive Change: New Educational Programs for details.

If the institution received prior HLC approval for the program, provide the date of that approval when prompted below.

If prior HLC approval is not required for a program, the institution must notify HLC about the program using the Certificate Program Screening Form or New Degree Program Screening Form.

Is documentation needed for multiple programs?*

Yes

Complete this worksheet to provide details for each program.

Upload completed program worksheet:*

Accepted file types: xlsx, Max. file size: 5 MB.

CIP code and program name:*

Program name as it appears in the institution's course catalog:*

Credential level:*

Total credit hours:*

Provide the credit hours for the full program, not just those required for a specific major.

When was the program initiated?*

Provide the month and year.

Is the program still operational?*

Yes

When did the program close? Provide the month and year.*

Did the institution receive separate HLC approval for the program?*

Yes

Provide the month and year of approval:*

Did the institution notify HLC of the program through a formal letter, the Institutional Update, or, for certificate programs, the Certificate Program Screening Form?*

Yes

Is the program delivered via distance or correspondence education?*

Yes

Did the institution seek separate approval for this modality?*

Yes

For documentation of location approval:

Is documentation needed for multiple additional locations?*

Yes

Complete this worksheet to provide details for each additional location.

Upload completed location worksheet:*

Accepted file types: xlsx, Max. file size: 5 MB.

Name of additional location:*

Location address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

When was the location initiated?*

Provide the month and year.

Is the location still operational?*

Yes

When did the location close? Provide the month and year.*

Did the institution receive separate approval for the location?*

Yes

Provide the month and year of approval:*

Did the institution notify HLC of the location(s) through the Institutional Update or a formal letter?

Yes

For other letter requests:

Please explain:*

Additional Information

Source of request:*

What prompted this request? For example, is the institution renewing its Program Participation Agreement with the Department? Did the institution request a change? If the source of the request is not known or not clear, write “unknown.”

Other information:

Please provide any additional information that is relevant to this request.

Please attach the original request from the regulatory agency making the request.

Max. file size: 5 MB.

Please attach any additional information that should be included with HLC’s letter, if necessary.

Max. file size: 5 MB.

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