Materials for Peer Review Teams and Panels
General Resources
IRS W-9 Form
Peer reviewers must provide HLC with a current W-9 form in order to receive honoraria or travel reimbursements. Submit the W-9 using HLC’s secure document submission form. Select “Finance” from the list of submission options to ensure it is sent to the correct HLC staff member.
HLC Travel Requirements for Non-employees
Travel Expense Reimbursement Form 2024
SAP Concur Expense
SAP Concur Expense is a platform that streamlines the process for peer reviewers to capture and submit expense reports for their visit/travel expenses. By utilizing SAP Concur, peer reviewers will no longer need to complete or submit HLC’s Travel Expense Reimbursement Form.
Reimbursements are made via direct deposit so that you can receive payment faster than paper check. All Concur users are required to submit bank account information. See instructions for how to use Concur.
Evaluating Institutions on Accredited Change of Control Status (August 2023)
Monitoring Recommendations: Considerations for Peer Reviewers (March 2024)
On-Site Visit Procedure (2023)
Providing Evidence for the Criteria for Accreditation (2019)
Tribal Colleges and Universities and Higher Learning Commission Accreditation – Considerations for HLC Peer Reviewers provides context for peer reviewers who may not be familiar with the unique characteristics of Tribal Colleges and Universities.
Guidelines on HLC Requirements
Determining Qualified Faculty: Guidelines for Institutions and Peer Reviewers (November 2023)
Dual Credit Guidelines for Institutions and Peer Reviewers (November 2023)
Two-Year Institutions Seeking to Offer the Baccalaureate Degree: Considerations of Readiness (September 2020)
Reviews, Visits and Panels
Eligibility Review Template (March 2022)
Assumed Practices Worksheet (November 2023)
Eligibility Requirements Worksheet (November 2023)
Report Template for the Biennial Evaluation Visit (September 2020)
Assumed Practices Worksheet (November 2023)
Eligibility Requirements Worksheet (November 2023)
Preliminary Peer Review Template (September 2021)
Assumed Practices Worksheet (November 2023)
Eligibility Requirements Worksheet (November 2023)
Log in to the Assurance System
Additional worksheets and forms for certain reviews:
- Assumed Practices Worksheet (November 2023)
For evaluations for Candidacy or initial accreditation, or Show-Cause visits - Eligibility Requirements Worksheet (November 2023)
For evaluations for Candidacy or initial accreditation - Embedded Change Visit Report (September 2023)
- Multi-campus Reviewer Form (October 2023)
Related guides and procedures:
- Determining Pathway Eligibility (2023)
- Federal Compliance Procedure Overview
- Guidelines for the Evaluation of Distance Education (Online Learning) (March 2021)
- Monitoring Recommendations: Considerations for Peer Reviewers (March 2024)
- Multi-campus Visit: Information for Institutions and Peer Reviewers (October 2023)
- On-Site Visit Procedure (October 2023)
- Providing Evidence for the Criteria for Accreditation (2019)
Quality Initiative Process (September 2020)
Quality Initiative Proposal Panel Review Form (October 2023)
Quality Initiative Report Panel Review and Recommendation Form (October 2023)
Change Panel
Change Panel Protocol for Peer Reviewers (September 2023)
Change Panel Report Template (November 2024)
Change Visit
Change Visit: Information for Institutions and Peer Reviewers (September 2023)
Change Visit Report Template (September 2023)
Campus Evaluation Visit
Campus Evaluation Visits: Information for Institutions and Reviewers (September 2023)
Report Template for Campus Evaluation Visits (September 2023)
Additional Location Confirmation Visits
Additional Location Confirmation Visit: Information for Institutions and Peer Reviewers (September 2023)
Additional Location Confirmation Visit Report Form (September 2023)
Additional Location Confirmation Visit for Pell-Eligible Prison Education Programs Report Form (September 2023)
Change of Control, Structure or Organization
Change of Control, Structure or Organization Process (July 2023)
Evaluating Institutions on Accredited Change of Control Status (August 2023)
Change of Control Report to the Board of Trustees (July 2023)
Sample Change of Control Visit Agenda (July 2023)
Financial and Non-Financial Indicator Process (May 2023)
Financial Panel Report (May 2023)
Non-financial Panel Report (May 2023)
Requirements and procedures for institutions submitting materials to peer reviewers and HLC for a focused visit
Focused Visit Report Template (November 2023)
Notice Visit Report Template (November 2023)
